Important Records: Medical and Legal

There are a number of documents you need to keep in a safe place where you can find them when needed. It is a good idea to keep important records in a waterproof and fire-proof box.

Legal Records

The records to keep in a safe place include:

• bank and credit card account numbers
• contracts, home or other real estate deeds, lease or loan papers, bills of sale, car titles, mortgage records, stocks and bonds.
• school records (report cards, degrees and certificates, transcripts)
• family records (birth certificates or proof of citizenship, marriage and death certificates, divorce papers, adoption records, military service records)
• financial statements (tax returns, accountant information)
• insurance policies
• inventory of possessions and their value (with photos)
• list of important phone numbers (personal contacts and numbers for insurance, credit cards, or banks)
• passports, social security cards, immunization records
• wills
• If you keep records on your computer, back up your system regularly. You could use a thumb drive, an online service, or a CD that can be kept in your fireproof box. Check each year to make sure your records are up to date. Keep separate records of user names and passwords for accounts

Keep unpaid bills until paid. Keep paid bills (power, water, phone) and current bank statements until you get the next statement. Keep information you need for income taxes, such as real estate taxes, medical bills, marriage certificates, for 3 years.

It is also a good idea to keep copies of house keys, car keys, and other keys you may need.

Health Records

You should have accurate health records for all members of the family. They are useful when you apply for health and life insurance. They also help healthcare providers know if certain diseases run in your family.

The family health records should include:

• Immunization (shot) card with exact dates and types of all vaccines. (This is needed for children to be admitted to school.)
• Any mental health or medical conditions
• Any medicines taken
• Injuries, when they happened, and any treatment received
• Hospitalizations with dates, diagnoses, and treatments
• Screening tests, such as tests to check vision and hearing, and any allergy testing, with dates and results
• Healthcare provider names and contact information
• Health insurance information
• The dates and places of birth, medical history (diabetes, mental health problems, high blood pressure), and cause of death for all close family members
• Any food or drug allergies (including reactions to vaccinations)
• Advance directives (such as a living will and whether you want to be an organ donor)

You should carry some records with you when you leave the house:

• driver's license
• who to notify in case of an emergency
• information on allergies, health problems and medicines you take
• health, accident and car insurance information
• credit cards